Lotus Domino 8 Administration Basics

Course Code: DSAB8
Product: Lotus Notes/Domino R8.0.1
Duration: 3 days
Topics/Pages: 30 topics / 576 pages
Price (US dollars):
$65 per user


During this course you will install and configure the Lotus Domino Server and Domino Administrator, and a Notes client to test the installation. When you finish the course, the Server will be ready to serve Domino databases to Notes clients and browsers and to delivery mail within a single Domino Domain.

This course places special emphasis on database services, security, replication, and messaging, the core strengths of Domino.

Course Goals

In this course, you will learn how to:

  • install, set up, and configure a Domino Server and Domino Administrator
  • register a user with basic settings
  • create a new database using a standard template
  • define groups to manage server and database security
  • understand and configure server and database security
  • configure the Administration Process to automate administrator tasks
  • cross certify other organizations to use your Domino Server
  • register a new Server and reconfigure your Server to join an existing Domino Domain
  • configure a Remote Primary Directory Server to provide centralized directory services
  • replicate databases and schedule automated replication between Domino Servers
  • create a Domain Catalog and configure Domain Search
  • provide database access to browsers
  • transfer and deliver email in a single Domino Domain using the Notes routing protocol.


This course is part of a series of Domino administration training courses. Follow these paths to master all aspects of administering the Domino Server, Lotus Notes, and other clients.

Courses later in the series assume that you have mastered the content of earlier courses.

This course is designed for network/database administrators who are responsible for supporting Lotus Domino Servers and Notes clients and who:

  • have never administered a Domino Server
  • are proficient Lotus Notes 8 users.

You will find this course most useful if prior to this course you have:

  • studied the principles and operation of personal computer networking using TCP/IP in LAN/WAN/Internet environments
  • installed and supported the operating system used in this course (Windows XP Professional) as well as applications used by those systems
  • installed, administered, and supported network operating system server and workstation software.

You will find the course especially rewarding if you have already installed a Domino Server and a handful of Notes Clients and have had some experience designing Domino databases.


This course is sold as a 3-day course.

Course design

This course combines concept presentations, demonstrations, and exercises to guide your learning. Though designed for instructor-lead classes, with the proper equipment and software individuals can also use this course for self-study.

Please consult the Set Up document for this course to make sure the correct environment is in place before starting the course.


Topic 1: The Services of a Domino Server 

What Domino is
What Domino is NOT
Major administrator task areas
Other servers you may need

Topic 2: Install a Domino Server 

Domino Server platforms
Hardware requirements
Operating system licensing requirements
Pre-installation: OS optimization
Pre-installation: Lock down server access
Pre-installation: Network connectivity
Obtain installer software
Install from a network drive
Start installer
Page 1: Welcome
Page 3: Program Files Directory/Partitioned Server
Page 4: Data Files Directory
Page 5: Server choice
Page 6: Summary
Reboot Windows
Exercise: Install Domino Server
Custom installations
QMR/QMU updates

Topic 3: Setup Pre-Planning 

To centralize or distribute?
Domino Domain
Multiple Domino Domains
Domino Named Networks
Organization structure
Domino Server names
Exercise: Setup pre-planning

Topic 4: Setup First Server

Exercise: Server Setup
Step 1: Start Server Setup program
Step 2: Welcome/Fonts
Step 3: Server choice
Step 4: Server name and title
Step 5: Organization Certifier
Customize button: Advanced Organization Settings
Step 6: Domain name
Step 7: Administrator name and password
Step 8: Server tasks
Customize button: Advanced Domino Services
Step 9: Network settings
Customize button: Advanced Network Settings
Step 10: Security defaults
Step 11: Review
Results of the Server Setup
Remote Server Setup
Silent setup

Topic 5: Start Server

Start the Domino Server
Server tasks
Turn off unnecessary server tasks
Other ways to start tasks
Start Domino as a Windows Service
Exercise: Rename ID files

Topic 6: Server Console

Running Notes on a Domino Server
Server Console commands
Useful Server Console commands
Downing a server
Lock Server Console

Server Console Message ID and Severity

Topic 7: Install and Configure Domino Administrator 

Minimum platform requirements
Connection requirements
Exercise: Install and configure Notes/Domino Administrator
Step 1: Uninstall previous installations
Step 2: Start installer
Step 3: Choose directories
Step 4: Client choice
Program features options
Step 5: Ready and set default email client
Step 6: Reboot computer
Results of the installation
Exercise: Notes configuration

Topic 8: Tour Domino Administrator 

Start Domino Administrator
User interface
Sequence to use Domino Administrator
Get Administrator Help
Exercise: Domino Administrator interface
Remote Server Console
Remote Console properties
Remote Server Console display watch
Customize the Send button
Customize the Command button
Administration Preferences
Change to another location
Start Domino Administrator to Local
Server Console properties
Server Console filters
Run pieces of Domino Administrator

Topic 9: Configuration Settings Documents 

Configuration Settings
Directory Profile document
Configuration Settings document
Multiple Configuration Settings documents
Console command to edit the NOTES.INI
Configuration Settings document to change NOTES.INI
Exercise: Change NOTES.INI with Configuration Settings

Topic 10: Security Overview

Security model
General observations about the security model diagram
Levels of effort
Basic network security
Port access lists
Network data encryption
Firewall network
Small shop solutions
Domino firewall domain
Domino administrator responsibilities
Developer responsibilities

Topic 11: User Authentication and Names 

IDs created during first server setup
Contents of Server and User IDs
Validation and authentication
Increasing authentication security
Hierarchy of Organizational Unit Certifiers
Registering users and servers with an OU Certifier ID
Authentication and Organizational Certifiers
Advantages of using Organizational Units
Authenticated name for Notes users
Authenticated name for browser users
Failure to authenticate
Debugging authentication

Topic 12: Notes User Registration and Groups 

What is Notes user registration?
Exercise: Notes user registration
Why use Groups
Standard groups
Create a Group document
Exercise: Create groups
Group views
Find Group Member
Manage Groups
Rename Group
Delete Group
Find Groups
Organizational wildcards

Topic 13: Server Access Lists 

Domino Directory administration
Security tab in the Server document
Recommended Server Access practices
Exercise: Control Server Access
Server access for browsers

Topic 14: Administrator Rights 

General user access to the server
Default administrator access
What being listed as an administrator gets you
Delegating administrative duties
Administrator use of Domino Administrator
Full Access administrator mode
Domino Console Server access fields
Administrator access to the Domino Directory
Administrator access to system databases

Topic 15: Databases 

Add Domino database
Exercise: Create database
Internal tools
External tools
Files function tab
Files display preferences
Folder tools
Database tools
Database white space
Other ways to free disk space
Database rollout
Exercise: Database tools

Topic 16: Database Security

Folder Link
Folder Links caveats
Database Access Control List
Centralized ACL control
ACL Entries
Add users to the ACL
Acceptable ACL Entries
Standard settings
User Type
Conflicting/overlapping access
Explicit versus Effective Access
Maximum Internet name & password access
ACL Entry privileges
Create and assign a role
Exercise: Define ACL and roles
Set Administration Server
Manage Multiple ACLs tool
Copy and Paste entire ACLs
Local ACL enforcement
Enforce Consistent ACL
Server and Domain-wide ACL reporting
Exercise: Database Catalog
System database ACLs
Encrypt Server databases
Exercise: Encrypt server database

Topic 17: Administration Process

Administration Process workflow
Major areas of work
Access requirements
Configure AdminP
Administration Requests database
Critical views to monitor
One Administrative Server or many?
When tasks are performed
Modify the processing intervals
Dedicated threads for immediate and interval requests
User rename requests
Server console commands
Domino Administrator Tell Task tool
Exercise: AdminP in action
Debugging AdminP

Topic 18: Cross Certification

Exercise: Test access to another Organizations server
Locating Cross Certificate documents
Purpose of cross certification
Three methods to cross certify
Method 1 Exercise: On-demand cross certification
At what level should you cross certify?
Method 2: Safe Copy cross certification
Method 3: Verbally cross certify key
Revoke authentication from cross certification
Allow Anonymous access to Notes
Organizations and Domino Domains

Topic 19: Add Servers to the Domain

Register server
Administrative requirements to register server
Server name guidelines
Additional server registration
Exercise: Remove server configuration
Exercise: Register additional server
Start server and run the Server Setup program
Protocol access
Server security requirements
Additional Server Setup
Exercise: Server Setup on additional server
Exercise: Register new administrator
Exercise: Reconfigure Notes/Domino Administrator

Topic 20: Primary and Configuration Directories

Distributed directory architecture
Centralized directory architecture
Pros and cons
Hybrid directory architecture
Directory Type settings
"Show Xdir" console command
Change the directory type

Topic 21: Replication Fundamentals 

What replication is NOT
What replication IS
Domino Cluster Replication
Why replicate databases
Database Replica ID and Document UNID
Server-to-server replication
Item modification record
Single source item update
Dual source field update
Deleted documents
Design/ACL replication
What is NOT replicated

Topic 22: Create a Replica Database 

Prepare source of replica
Who can create a replica on a server
Rule: Only one replica on a server
Immediately create one replica database
Exercise: Create replica database
Create replicas using AdminP
Transporting large replica databases

Topic 23: Replicate Databases 

Force replication
Exercise: Replicate from Notes
Replicate from the Server Console
Exercise: Replicate from the Server Console
Verify replication
Exercise: Replication results

Topic 24: Replication Settings 

General perspective
Sequence of conditions
Connection document
ACL settings
Differential access via ACL
Document Reader Access List
Replication Options
Exercise: Selective Replication
Replicate unread marks

Topic 25: Replication Topology 

Replication topology
Connection topology and selective replication
How often should you replicate?
Replication Type
Scheduling guidelines
Deterministic replication
Example three-tier topology
Example schedule

Topic 26: Replication Connections

Connection documents
Required replication connections
Connection topology
Create Connection document
Replication schedule grid
Exercise: Connection documents
Multiple Replicator tasks

Topic 27: Troubleshoot Replication

Replication history and cutoff dates
Clear the replication history
Deletion stub purge
Replication conflict handling
Replication conflicts in the Domino Directory
Preventing replication conflicts
Document locking
Enable document locking
Document locks and mobile users
Exercise: Replication conflicts and document locking
Phantom documents
General troubleshooting
Replication stops if ACLs are different
Domino Server Log
Replication logging
Note ID
Connection trace
Prevent incorrect system time changes
Replication monitoring tools

Topic 28: Browser Access to Databases 

Domino Web Server
Incoming URL parsing
Serving file system resources
Serving Domino databases
User authentication
Increase the strength of Internet Passwords
Other means to authenticate users
Login name versus authenticated name
Server Access Lists and HTTP
Anonymous users of the server
Failed Internet password tracking/lockout
Database security
Maximum Internet name and password
Database encryption
Exercise: Open Marketing Discussion from browser
Domino Web Access
Domino Web Administrator
Additional server configuration

Topic 29: Domain Catalog and Domain Search

Database Catalog versus Domain Catalog
Database Catalog replication
Full Text Search versus Domain Search
Full text index settings
Configuration overview
Configuration procedures
Procedure 1: Enable Domain Catalog and Indexer server tasks
Procedure 2: Include Domino databases in multi-database indexing
Procedure 3: Include other files in index
Procedure 4: Map URL to directory
Procedure 5: Restart server
Notes client configuration
Domain Search from Notes client
Search using Browser
Exercise: Domain Search
Domain Search and security
Design considerations
Delete Domain Index
Indexer tuning
Other search products

Topic 30: Message Transfer and Delivery 

Message flow in Notes mail
Choosing a mail client
Choosing a mail protocol
Think Domino
Domino Domain
Domino Named Networks
One Domino Named Network
Multiple Domino Named Networks
One WAN, multiple Domino Named Networks
Multiple protocol/NIC Servers
Notes mail architecture
Notes configuration
Create a Memo
Submit mail to recipient
Deliver mail to user
Read mail
User registration and mail
Exercise: Test mail delivery
Mail Users view in Domino Administrator
Router task
Exercise: Test mail delivery
Message document internals